Duties & Responsibilities

i. To type confidential correspondences/letters, manuscripts, reports and proceedings;

ii.To make travel and hotel arrangements/booking;

iii.To cross check the availability of stationery and other working equipment for the Section/Department;

iv.To provide Secretarial Services to Senior Officers;

v.To keep records of activities and appointments;

vi.To assist in monitoring movement of files, incoming and outgoing;

vii.To attend visitors;

viii.To receive and direct telephone calls and replaying telephone messages, emails and fax messages;

ix.To organize and maintain a diary of appointments;

x.To deal with correspondence and writing letters;

xi.To organize documents and computer-based Public Relations & Communication; and

xii.To perform any other duties as may be assigned by his/her immediate supervisor. 

Qualifications

• Holder of Certificates of Secondary School Education with secretarial services certificate from Public Service College or any other recognized College/Institution with passes of 80 w.p.m shorthand either in Kiswahili or in English, Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher. Use of modern office equipment will be a necessary requirement.

Remuneration

SALARY SCALE – TRCS 2